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How do meetings work?

A computer screen showing a person.

The Forum will have 2 meetings a year.

These meetings will be online with Microsoft Teams.

2 calendars with different days highlighted.

The Forum might have extra meetings if they need to.

A clock.

Forum meetings will go for 2 hours.

A person writing on a clipboard.

The Forum has a Secretariat who:

  • organises meetings
  • creates and shares meeting information.

A group of people around a table under a question mark.

The Secretariat will let Forum members know:

  • when meetings will be
  • if a meeting needs to be in-person.

A person helping someone to use a computer.

We will support Forum members to join
in-person meetings.

A phone with a call icon on it and a computer with a mouse pointer.

For example, we will try to make sure members can take part:

  • over the phone
  • online.

2 NDIS Commission chairs running a Forum meeting online using a laptop.

There will be 2 Chairs to run Forum meetings.

Chairs are people from the NDIS Commission who will run Forum meetings.

2 people sitting at a desk with a computer.

The Chairs will work with the Secretariat to make sure meetings go smoothly.

Rules about meetings

2 people and the number 11.

Forum meetings need at least 11 members to attend.

A person in a speech bubble with a tick on it.

A Forum member can have another person attend a meeting for them.

An organisaiton's building with a tick on it.

This person must be from the same organisations as them.

A hand with a pen writing on a form.

They also must fill out some forms for the Secretariat before they attend.

A cross on a speech bubble showing an information icon.

For example, forms that promise they won’t share information from the meeting.

2 arrows crashing into each other.

Forum members need to tell the Secretariat if they think there might be a conflict of interest.

A conflict of interest is when someone might make a choice that is good for them but isn’t fair to other people.

A person with a speech bubble showing a conflict of interest icon.

The Secretariat will tell the Chairs about a member’s conflict of interest.

A thougth bubble with a tick in it.

The Chairs will decide what is best to do about the conflict of interest.

2 people shaking hands.

Members should take part in meetings in a way that respects everyone.

A cross above 3 people talking around a table. There are papers on the table.

Members can also leave the Forum any time they want.

A hand with a pen writing on a document.

They must tell the Secretariat in writing if they want to leave.